Personal Executive Assistant

Utica, MI

Part Time to Full Time

Experienced

Personal & Executive Assistant to the CEO

📍 Location: Utica, MI (In-person with some hybrid flexibility)
🕒 Schedule: Full-time | Standard office hours with flexibility

Are you highly organized, tech-savvy, and a self-starter who thrives in a fast-paced, innovative environment? Smart IT Services, a rapidly growing tech company based in Utica, MI, is seeking a Personal and Executive Assistant to support our CEO and founder directly. This is a unique opportunity to work closely with a dynamic leader in a role that blends high-level executive support, tech coordination, event planning, and day-to-day administrative excellence.

About Smart IT Services

Smart IT is a modern, energetic, and collaborative technology company that’s scaling fast and transforming the way IT services are delivered. We operate using the EOS (Entrepreneurial Operating System), which provides clear structure and alignment across teams, while also promoting entrepreneurial thinking, autonomy, and personal growth. We value dedication, creativity, and loyalty—and we take pride in being a company where ideas move fast and results matter.

What You’ll Do

Serve as a right hand to the CEO, providing proactive administrative and personal support
Manage calendars, appointments, and business and personal errands with precision
Coordinate internal and external meetings, events, and travel logistics
Take meeting notes and help facilitate follow-up and task tracking
Be the go-to expert for Microsoft Office 365 tools, including Outlook, Teams, Word, Excel, and PowerPoint
Use AI tools and platforms to streamline tasks and increase productivity
Communicate with vendors, clients, and team members on behalf of the CEO
Handle confidential information with integrity and professionalism
Collaborate with the team while managing independent tasks with minimal supervision
Support special projects, problem-solve creatively, and keep the CEO’s world running smoothly

What We’re Looking For

3+ years of experience as an executive or personal assistant, preferably in a fast-paced environment
Exceptional communication and organizational skills
Advanced proficiency with Microsoft Office 365 and comfort using AI and tech tools
Proven ability to multitask, prioritize, and manage time efficiently
Resourceful and calm under pressure, with a high level of discretion and loyalty
A true go-getter who can take initiative, solve problems, and stay one step ahead
Bachelor’s degree in business or related field is a plus, but not required
Familiarity with EOS or similar systems is a bonus

Why You’ll Love Working Here

Growth Opportunities in a fast-scaling IT company
401(k) Plan with company match
Health & Dental Coverage
Paid Time Off, Paid Holidays, Sick Leave, and Your Birthday Off!
A collaborative, high-energy team that works hard and has fun doing it
Leadership that values mentorship, innovation, and open communication

If you're excited to work side-by-side with a visionary leader and play a vital role in helping shape the future of Smart IT, we want to hear from you!

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Why Join Us?

At SMART IT Services, Inc., we offer a collaborative and innovative work environment where your contributions directly impact our growth and success. We provide opportunities for professional development and a competitive compensation package.